Royal Roads University has adopted Zoom as a new web conferencing tool for teaching and learning with instructor and staff access available now and student access starting in January 2022. Collaborate will no longer be available after March 15 2022 so it is important to understand the different ways that Zoom will work.
Differences between Zoom and Collaborate
The first thing to understand is that while a Collaborate room was associated with a Moodle shell, a Zoom license is associated with one person. An instructor, a student, a program staff member might each have a Zoom license and use it to create Zoom meetings and recordings of these meetings. It is essential that a Zoom meeting be created by the Zoom license holder who will open the meeting and act as moderator for the meeting. This means that instructors should use their Zoom license to schedule Zoom meetings they will convene with their students and students should use their Zoom license to schedule Zoom meetings for group or team meetings (not all students need a Zoom license, just those that will create Zoom meetings for their group).
Program staff might schedule Zoom meetings for a residency or other event using a Program Zoom License (a Zoom license associated with a program email address) where various staff or faculty can moderate as needed.
Links and Recordings
Zoom meeting links should be shared within the appropriate Moodle shell for courses at RRU. Typically you would select ‘URL’ from the ‘Add an activity or resource‘ tool.
Similarly, the instructor or student that made a recording of a Zoom meeting will be the person who can retrieve the recording link and share it. As an instructor, a Zoom recording could be shared as a ‘URL’ or in a forum post. Students will most likely share Zoom recording links in a forum post or as an assignment submission. At the end of a course (or earlier) Zoom recordings can be deleted in Zoom, or moved to My Media (and then deleted in Zoom).
Resources
You can find more information about using Zoom in the Royal Roads University Knowledgebase. Many of these articles link to resources created by Zoom which are very useful. CTET also offers workshops on Zoom and teaching with Zoom.